Tuesday, September 18, 2018      6:30 p.m.     Emergency Services Building
                                                                           4030 County Road N


Call to Order


Determination of quorum and that the agenda was properly posted


Pledge of Allegiance


PUBLIC APPEARANCES-Public's opportunity to speak about any subject that is not a specific agenda item


Discuss and consider the minutes of the regular Village Board meeting of August 20, 2018 and Special Board Meeting on August 28, 2018.


Unfinished Business

a. Discuss and consider update to Financial Management Plan for 2019-2023.
b. Discuss and consider Village Facilities Use/Rental Policy.
c. Discuss and consider joint meeting with the Town of Cottage Grove on September 27, 2018.
d. Discuss and consider Alliant street light buy back.
e. Private driveway to 4026 County Road N (Dale & Joanne Huston), from County N to second driveway of Emergency Services Building: Discuss and consider obtaining an easement for the Town and Village to utilize for Emergency Services Building access.



New Business

a. Discuss and consider sound amplification permit for Lisa Treu at Firemans Park at 220 S. Grove St. 
b. Discuss and consider new operator's licenses for year July 2018-June 2019 for Heather Bane, Megan Paskey, Catherin Gitter, Daniel Grimes,Destiny Castillo and Jennifer Meyer.
c. Discuss potential Village cable channel via TDS.

Reports from Village Boards, Commissions & Committees


Parks, Recreation & Forestry Committee

  1. 8.22.18parks.pdf

Law Enforcement Committee

a. Discuss and consider Restorative Justice program.

Flynn Hall Committee


Public Works & Properties Committee

a. Update regarding roundabout maintenance responsibilities.
b. Discuss and consider Resolution 2018-17; Re: Resolution requesting a Dane County PARC & Ride Grant for Vilas Road.
c. Discuss and consider Resolution 2018-18; Re: Resolution requesting a Dane County PARC & Ride Grant for Main Street.  

Emergency Government Committee


Community Development Authority


Ad Hoc Architectural Review Committee


Utility Commission


Plan Commission

a. Discuss and consider request from R.G. Huston Co. for approval of an ETJ Certified Survey Map to split 5.2 acres from an existing 35.9 acre parcel located at 2621 Coffeytown Road (parcel #0711-212-8500-6) in the Town of Cottage Grove.
b.Discuss and consider request from Soul’s Song LLC for a Conditional Use Permit to conduct classes for up to 15 people as a home occupation at a residence located at 300 Lindsay Way.
Discuss and consider request from Madison United Rugby for approval of a Site Plan Amendment to add a shed at their facility located at 513 Clark Street.
d. Discuss and consider a request from John Schneider LLC for approval of a Preliminary Plat for the West Drumlin Subdivision.
e. Discuss and consider a proposed Zoning Ordinance Amendment creating an 'Outdoor Commercial Entertainment' accessory land use.
f. Discuss and consider a request from Oakstone for a Conditional Use Permit to operate an Outdoor Commercial Entertainment (outdoor seating, bar, and volleyball) accessory land use, and to operate an indoor commercial entertainment (restaurant, bar, and volleyball courts) land use with a liquor license to be located at the NE corner of Commerce Parkway and Erb Rd.

g. Discuss and consider a request from Oakstone for approval of a Site Plan for a bar/restaurant/volleyball facility to be located at the NE corner of Commerce Parkway and Erb Rd.
h. Discuss and consider a request from James and Marianne Gariti to rezone approximately 15 acres located at 4901 County Highway N from RH, Rural Holding to PI, Planned Industrial (parcels #0811-332-9782-1 and #0811-332-9791-1).


Reports from Village Officers

a. Troy Allen
b. James Elmore
c. Jeff Lennberg
d. Melissa Ratcliff
e. Jon Russell
     i. Fire station parking lot update.
    ii. Future meeting dates of village board meetings and joint meetings with the town.
f. John Williams
g. Jack Henrich
h. Attorney Lee Boushea
i. Administrator Matt Giese
j. Director of Planning and Development Erin Ruth
k. Police Chief Dan Layber



Communications and Miscellaneous Business

a. Consider approval of vouchers
b. Correspondence
c. Upcoming community events
d. Future agenda items

Closed Session:

The Village of Cottage Grove Village Board will enter into Closed Session pursuant to Wisconsin State Statute §19.85 (1)(e)Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. This closed session is to discuss Commerce Park TID #5 land sale negotiation; and to discuss boundary agreements.


Reconvene into open session and possible consideration of closed session items



This agenda has been prepared by Staff and approved by the Village President as Chair of the Village Board for use at the meeting as listed above. Any item on the agenda is subject to final action. Notice: Persons needing special accommodations should call 608-839-4704 at least 24 hours prior to the meeting. It is possible that members of and possibly a quorum of members of other governmental bodies may be in attendance at the above stated meeting to gather information; no action will be taken by any governmental body at the above-stated meeting other than the governmental body specifically referred to above in this notice.